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Posts tagged with: conference travel

Work Trip = $$$

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I have a conference for work that I’m attending in early August.

It’s a conference that I’ve heard people talking about and suggesting in the online-teaching world for over a year, but I’ve never been before. I’m super excited because I applied to be a presenter and was accepted so it’s also a nice little CV-boost as I venture more and more into the world of online education (all my previous work/conference/research has been in my actual content area that I studied for my Ph.D. Read more where I waxed poetic about work-life balance here.).

I’m also really excited because of the location! Believe it or not, it’s coincidentally located in the same city where one of my best friends moved last summer! I’ve never been to the place, but it’s supposed to be gorgeous in summer (meanwhile, Tucson is in crippling death-heat mode so I can’t wait to escape!)

But there are two things that are major bummers about this trip:

  1. The timing is far from ideal.
  2. Cost

Let me explain.

In relation to the timing – I’ll miss my girls’ first day of preschool for the year (already feeling the mom-guilt). I hate knowing that I’ll miss the first day, but I’m trying to mentally prepare for it now.  Also, my friend is due to have a baby literally the same week that I’ll be there. I hope to meet the little guy, but I won’t get to really “hang out” with my friend like I would otherwise have done if she weren’t due any minute and/or in the hospital having a baby.

In relation to the cost – I work for a major university. I know different departments do different things, but in my department we are given a small annual amount of funds to cover “professional development” type expenses (including conference travel). This year, the limit was set at $500/person. Unfortunately, this conference is super pricey, so I’m going to be shelling out quite a bit of my own money. Gulp.

To be fair, I actually received over the $500 limit because I’m a presenter (and because I asked for more. Sometimes you just have to ask!) But in total, I was given $650. The conference registration, alone, was $595. Add in airfare + lodging + food =  Cha-ching!!!

So here’s another reason why the timing is not ideal. At another time, I otherwise would’ve stayed with my friend for some free housing. But she’s expecting her first baby and their house is undergoing major renovations, and I just can’t put her in the position of asking to stay with them. I’m going to have to shell out for a hotel.

Also, I’m not in the Education department on campus, but the conference I’m going to is basically about online education. That means no one I know is going, so there’s no sharing of rental cars, hotels, etc.

On the plus side, I really do think this is an important conference for me to attend (at least once!).  I’m really branching more into this field and I plan to try to market myself as an expert in this arena for any future employment, so it’s important for me professionally and personally (and in terms of networking, etc.)

But I’m guesstimating it will probably run me a solid $1,000 or so to go. Gulp! Luckily, we have a high income this month so I’ll be putting money aside this month to cover the expense for next month. But still, it’s a big number.

What do you guys think about paying for your own professional development opportunity? How much would you be willing to spend per year? What do you feel is “fair” and “normal” for you to cover (versus your employer) in your career area?